Procedure for Accessing Academic documents

Days and Time of issue:
Days of the week: Wednesday, and Thursday: 10.00 am to 5.00 pm.

1. Obtaining a Transcript or Certificate

Requirements:

 Submit the following to the issuing officer to access documents for the 1st time:

 a)  A complete clearance form issued by the faculty upon completion of the programme.

b)  A financial statement obtainable from the Bursar (accounts office) at level 2 of the Administration building, Busitema Main Campus indicating clearance of all fees, receipt of payment of a graduation fee of 170,000/= and a convocation fee of 30000/= paid on the convocation account.

c) If you don't have the graduation fee receipt, visit pay.busitema.ac.ug & follow the prompts to obtain a Payment Reference Number (PRN).


d) Pick the item you want to pay for, i.e, graduation fee, transcript/Certificate, certification transcript replacement or verification, a Ref No. shall be displayed. Use it to make the payment either by bank or mobile money, and obtain receipt of payment.

e) Present the documents to the records office on level 3 of the Main Administration Block of Busitema University to be served.   

2. Certification of Transcripts and Certificates

  • Follow procedure from c & d above to pay for the number of documents you want to certify at a cost of 5,000/= each. Present the receipts and the original Academic document to the officer in charge. On completion, leave the receipt with the certifying officer.

3. Replace a Transcript  

  • Follow procedure from c & d above to pay for the replacement of academic transcript at a cost of 50,000/=. Present the receipts and evidence of ownership (Identification) on completion, leave the receipt with the officer that has served you.

4. Verification of Transcripts/Certificates

  • Write an application to Academic Registrar for verification and follow the procedure from c & d above on payment. Verification is done at a cost of 40,000/=. Present the receipt and the address to which the verification report should be addressed. The documents will be delivered in a sealed envelope addressed as requested.

  • For further inquiries contact Academic Registrar level 3 Administration Block at the Main Campus off Tororo-Kampala Road.